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Risk Management

Fleet Management

Rogue Community College utilizes a Fleet Management approach to manage all college-owned vehicles, including all vehicles used exclusively in the classroom as part of an instructional program. Administrative Procedure 6530 RCC Vehicles outlines the process for purchasing, registering the vehicle with the Oregon DMV, servicing the vehicle, insuring the vehicle, and surplus the vehicle at the ends of its life cycle.

The Director of Risk Management is the designated Fleet Manager for RCC.

The Risk Management Department maintains a list of approved vehicle repair facilities. Please check with the Risk Management Department before having a college-owned vehicle serviced at any facility not previously approved by Risk Management.

Fleet Management Forms

  • Vehicle Inspection Form
  • Mileage Entry Log
  • Vehicle Accident Reporting Form

As the cost of fuel and vehicle maintenance continues to rise, please take a moment to review the cost-saving tips outlined below. Proper vehicle operation, maintenance, and fueling can significantly reduce fuel consumption and the cost of vehicle repairs.

  • Don't be an aggressive driver -- Aggressive driving can lower gas mileage by as much as 33 percent on the highway and 5 percent on city streets.
  • Avoid excessive idling -- Sitting idle gets zero miles per gallon. You should not warm up your vehicle for more than 30 seconds. Generally, the time it takes to start your vehicle, check your engine gauges/lights, adjust the seat and mirrors, and pull out of your parking stall is sufficient warm-up time. Do not let your vehicle set idling to heat up or cool down the vehicle interior.
  • Avoid using drive-thru services -- Drive-thru services (banks, ATMs, food service, laundry, etc.) cause excessive idling and waste fuel. If you must use a drive-thru, turn your vehicle off while waiting in line or using the service.
  • Observe the speed limit -- Gas mileage decreases rapidly at speeds above 60 mph. A passenger car that averages 28.5 miles per gallon at 60 mph could typically get 27 mpg at 65 mph and 25.5 mpg at 70 mph. Remember, however, that the change in fuel economy will probably be different for different models, types, and ages of vehicles for varying levels of speeds.
  • Empty your trunk -- Driving around with your trunk full adds weight and reduces your fuel mileage, every 50 lbs of added weight results in a 1% reduction in fuel economy.
  • Keep your vehicle clean -- dirt, mud, and bugs on the exterior of your vehicle create drag that over long distances hurt your MPG. Keeping your vehicle washed and waxed reduces your vehicle's aerodynamic drag, improving your fuel economy.
  • Share a ride or carpool -- Sharing a ride or carpooling utilizing approved COVID-19 protection protocols helps reduce fuel consumption.
  • Vehicle gas caps -- About 17 percent of the vehicles on the roads have gas caps that are either damaged, loose, or are missing altogether, causing 147 million gallons of gas to vaporize every year. Loose gas caps can result in a 2.0 mpg reduction in fuel efficiency.
  • Under-inflated tires -- Poorly inflated tires act similar to driving with the parking brake on and can cost a mile or two per gallon.
  • Tire type -- Using mud and snow or wider than standard tires for added traction will reduce your miles per gallon. These tires are designed to add friction for traction, and the added friction requires more power (fuel) to compensate. Note: New tires have more resistance than worn tires. After installing new tires, you will probably experience a short-term reduction in your vehicle's fuel efficiency.
  • Worn spark plugs -- A vehicle's spark plugs fire as many as 105 million times every 35,000 miles, resulting in heat, electrical, and chemical erosion. A dirty or worn spark plug can misfire, which wastes fuel. At a minimum, engines are tuned, and the spark plugs replaced at the factory-recommended intervals or more often for vehicles driven short trips only.
  • Dirty air filters -- An air filter clogged with dirt, dust, and bugs chokes off the air and creates a "rich" mixture (too much fuel being burned for the amount of air), wasting fuel and causing the engine to lose power. Replacing a clogged air filter can improve gas mileage by as much as 10 percent. Note: Vehicles with computer-controlled fuel injection have sensors that automatically adjust for restricted air filters, keeping your fuel mileage consistent.
  • Defective oxygen sensor -- A worn or inoperative oxygen sensor will result in an engine not operating efficiently, resulting in increased fuel consumption or a decrease of 3.0 miles per gallon.
  • Change motor oil -- Not changing motor oil or using substandard engine oil can increase engine friction for a decrease of 0.4 mpg.
  • If all of the above maintenance items are neglected, the result could be an overall loss of 10 miles per gallon.