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AP 4250 Academic Standing - Academic Alert I and Academic Alert II, Financial Aid Satisfactory Academic Progress - Financial Aid Warning, and Financial Aid Suspension

References:

NWCCU 2020 Standard 2.C.3
ORS 341.290.
20 U.S. Code Sections 1070 et seq.;
34 Code of Federal Regulations Part 668 (U.S. Department of Education regulations on the Integrity of Federal Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as amended);
AP 4255: Academic Suspension and Reinstatement


Academic Standing Standards
The purpose of academic standards is to ensure students are progressing toward completing their program in a timely manner. A student’s academic standing affects their ability to enroll in classes. All students will be evaluated for their academic standing at the conclusion of each term. Academic difficulty results when a student is not maintaining academic standards.

Good Academic Standing
A student is considered in good academic standing and maintaining academic standards if the student meets the following minimum requirements:

  • a 2.0 grade point average (GPA) each term and
  • completes at least two-thirds or 66.67% of their term credits attempted (Pace) with grades of A, B, C, D or P.

Academic Alert I

A student will be placed on Academic Alert I status if any of the following occurs:

  • A student does not earn a term GPA of 2.0 and/or
  • A student does not earn a term Pace rate of 66.67% by completing two-thirds of their term credits with grades of A, B, C, D, or P.

For these reasons at the end of the first term of not maintaining academic standards a student will receive notification along with a link to the Academic Standards. The notification will:

  • Inform and explain their academic standing status.
  • Provide a list of academic resources.

The status of a student placed on Academic Alert I will be noted on the student’s transcript. The student will receive a Registration Hold, preventing enrollment in the current or future term, until they meet with an Advising Case Manager.

At the end of the term a student on the Academic Alert I status will have their academic standing re-evaluated. If the student has at least a term GPA of 2.0, and has at least a 66.67% term Pace rate the student will be considered in Good Academic Standing.

Academic Alert II
A student will be placed on Academic Alert II if any of the following occurs for two consecutive terms:

  • A student does not earn a term GPA of 2.0 and/or
  • A student does not earn a term Pace rate of 66.67% by completing two-thirds of their term credits with grades of A, B, C, D, or P.

A student will receive notification about their academic status along with a link to the Academic Standards. Credit restrictions for future registration may be imposed. For any courses dropped as a result of credit restriction for the following term, the student will receive a 100 percent refund.

The status of a student placed on Academic Alert II will be noted on the student’s transcript. The student will receive a Registration Hold, preventing enrollment in the current or future term, until they meet with a Counselor.

At the end of the term a student on Academic Alert II status will have their academic standing re-evaluated.

  • If the student has at least a 2.0 term GPA, and at least a 66.67% term Pace rate the student will be considered in Good Academic Standing.
  • If the student does not have at least a 2.0 term GPA and at least a 66.67% term Pace rate the student will be placed on an Academic Suspension status see AP4255 Academic Suspension and Reinstatement.

Financial Aid Satisfactory Academic Progress
In addition to the Academic Standing requirements, for a student to maintain Financial Aid eligibility they must meet Financial Aid Satisfactory Academic Progress (SAP) requirements. A student is considered to be in Good SAP standing and making satisfactory academic progress (SAP) if the student maintains:

  • At least a 2.0 cumulative grade point average (cGPA) and
  • At least a 66.67% cumulative credit completion rate (cPace) by completing credits attempted and earning A, B, C, D, and P grades. Calculated by dividing RCC cumulative earned credits by RCC cumulative attempted credits and

Students must also complete their program of study within the 150% maximum time frame, calculated by taking program credit length and multiplying that by 150%. None of the following Financial Aid SAP statuses appear on a student's transcript.

Financial Aid Warning Status
A student will be placed on Financial Aid Warning status if any of the following occurs:

  • A student does not earn a cumulative GPA of 2.0, and/or
  • A student does not complete 66.67% of their overall cumulative credits they attempt (cPace) with grades of A, B, C, D, or P.

For these reasons at the end of the first term of unsatisfactory academic progress a student will receive notification along with a link to the financial aid SAP policy. The notification will inform and explain their financial aid SAP status.

At the end of the term a student on Financial Aid Warning status will have their financial aid SAP status re-evaluated. If the student has at least a cGPA of 2.0, and has at least a cPace rate of 66.67% the student will be considered in Good SAP Standing.

Financial Aid Suspension Status
If unsatisfactory academic progress continues, the student is placed on Financial Aid Suspension status. A student will be placed Financial Aid Suspension status if any of the following occurs for two consecutive terms or more:

  • A student does not earn a cumulative GPA of 2.0 and/or
  • A student does not complete 66.67% of their overall cumulative credits attempted c(Pace)

A student will receive notification about their financial aid SAP status along with a link to the financial aid SAP policy.

A student on Financial Aid Suspension status will not be eligible for financial aid unless the student appeals for financial aid reinstatement and the appeal is approved. Students may submit a Satisfactory Academic Progress (SAP) Appeal to request reinstatement of their financial aid. If the SAP appeal is approved, financial aid students will be placed on Probation (Financial Aid Eligible) status.

At the end of the term a student on Financial Aid Suspension status will have their financial aid SAP re-evaluated.

  • If the student has at least a 2.0 cumulative GPA, and at least a 66.67% cumulative Pace credit completion rate then the student will be considered in Good SAP standing.
  • If the student does not have at least a 2.0 cumulative GPA, and at least a 66.67% cumulative Pace credit completion rate the student’s financial aid will remain in a suspended status. Students may appeal for financial aid reinstatement by completing a Satisfactory Academic Progress Appeal (SAP) form.

Probation (Aid Eligible) Status
Students who have an approved SAP Appeal will be placed on a Probation (Aid Eligible) status and are financial aid eligible. Probation (Aid Eligible) status allows students to receive aid while working toward the Good SAP Standing requirements.

At the end of the term a student on a Probation (Aid Eligible) status will have their financial aid SAP re-evaluated.

  • If the student has at least a 2.0 cumulative GPA, and at least a 66.67% cumulative Pace credit completion rate then the student will be considered in Good SAP Standing.
  • If the student does not have at least a 2.0 cumulative GPA, and at least a 66.67% cumulative Pace credit completion rate the student will return to a Financial Aid Suspended status.

Students who continue to show overall improvement toward the Good SAP Standing requirements, but need more than one term to reach Good SAP Standing, may submit another SAP appeal to request an additional Probation (Aid Eligible) term.

Max Time Frame Financial Aid Suspension
Students who have applied for financial aid and who cannot complete their program in the maximum 150% allotted credit time frame, or who have a prior associates degree or higher, will be placed on Max Time Frame Financial Aid Suspension. This is a separate SAP status that may be concurrent to one of the SAP statuses listed above.

Students may submit a Credit Extension Appeal (CEA) for financial aid reinstatement. If approved, students must only register in courses required to complete their program and they must successfully complete all classes with a grade of A, B, C or P in order to maintain their financial aid eligibility.

Rescinds Procedure Number: None

Approved: February 4, 2020

Revised: April 13, 2020

Revised: June 9, 2020

Revised: March 11, 2021

Revised: October 5, 2021

Revised: July 19, 2022