AP 2410 Board Policies and Administrative Procedures
References:
NWCCU 2020 Standards 2.A.1
BP 2410 Board Policies and Administrative Procedures
Policy & Procedure Committee Charter
Rogue Community College (RCC) is a member of the Oregon Community College Association (OCCA), which provides general policy advice and guidance to all Oregon community college members as part of their current OCCA dues. OCCA works with college presidents, staff, and board members to analyze and help operationalize recently passed Oregon legislation and administrative rules. RCC is a participant in partnership with the Community College League of California (League) and the law firm of Liebert Cassidy Whitmore, and OCCA. OCCA provides subscribing Oregon community colleges access to the League’s national program designed for community colleges. OCCA’s Board Policy and Procedure Program includes: Board Policy (BP) and Administrative Procedure (AP) Samples; Legal Updates; a ListServ; and Workshops. The policy samples reflect federal and state law requirements as well as accreditation standards. The templates are customizable to reflect local community college practices and procedures. In accordance with the subscription program, all policies will be reviewed within the accreditation cycle.
Procedure for Board Policies:
Board policies and administrative procedures in Chapters 1 and 2 will be reviewed and updated by the Assistant to the President. Board policies in all other chapters will be reviewed and updated by the designated manager responsible for implementation. The RCC Policy and Procedure Committee will review and approve policies in accordance with the P&P committee charter and move them forward to the Executive Team. Board Policy revisions will then be submitted to the Board for consideration as a first reading. If there are any edits or changes, those are incorporated and will be resubmitted to the Board for consideration and adoption.
At a following Board meeting, a second reading will take place. The Board will move for approval if there are no changes. If there are edits or changes, those are incorporated and resubmitted to the Board for consideration and approval at a following meeting as a third reading. This edit/consideration/reading process will continue until there are no additional edits or changes, and a motion for adoption is made and passed.
If there are any edits or changes, those are incorporated and will be resubmitted to the Board for consideration and adoption.
At a following Board meeting, a second reading will take place. The Board will move for approval if there are no changes. If there are edits or changes, those are incorporated and resubmitted to the Board for consideration and approval at a following meeting as a third reading. This edit/consideration/reading process will continue until there are no additional edits or changes, and a motion for adoption is made and passed.
Once a policy is adopted, a pdf copy of the policy is submitted by the Assistant to the President to the Marketing Department for posting to the RCC Policy and Procedure website. The Assistant to the President will have primary responsibility for the Board Policy process.
Procedure for Administrative Procedures:
As revised or new policies are submitted to the Board for review and adoption, the Administrative Procedure review will happen in tandem. The Assistant to the President will have the primary responsibility for updating and/or developing a procedure in support of any proposed policy in Chapters 1 and 2, which covers Rogue Community College and the Board of Education. The Board will review and approve any procedure developed by the Assistant to the President.
All procedures other than Chapter 1 and 2 will be developed and/or updated by the designated manager responsible for procedure implementation and then moved to the Policy and Procedure Committee, who will review and approve the procedure for final approval of the Executive Team for final approval. The process to review/develop administrative procedures will happen in tandem with the Board policy: usually requiring a first and second read and approval, with few exceptions. Once approved, the Administrative Procedure will be submitted by the Assistant to the President to the Marketing Department for posting to the RCC Policy and Procedure website. The Assistant to the President will have primary responsibility for the Administrative Procedure process.
Rescinds Policy Number: I.D.080, I.D.090
Approved: June 18, 2019
Revised: June 17, 2025
Accreditation reference updated January 27, 2020