ARTICLE III: ADMINISTRATION
SECTION A: MISCELLANEOUS

Policy 010: President’s Responsibility

III.A.010

The elected Board of Education is responsible for Rogue Community College. The board-appointed president of the college is responsible to the Board of Education for the complete College Program. The board delegates to the president its authority for administering the laws and policies governing the college with the understanding that the following decisions will be referred to the board:

• Situations that conflict with current board policy.
• Matters involving major differences of opinion after administrative remedy has been applied without arriving at a viable solution.
• Establishing salary guidelines and proposed contracts to be offered college personnel and contracts that would be binding to the Board of Education.
• All other matters which the president wishes to call to the attention of the board.

Responsibility of the president includes, but is not limited to, the furtherance of programs and services of the college, budget preparation, administration of human resources, college and community relations and supervision of college programs.

Previous Policy Nos.: 1521 and 2111
Amended: May 17, 1978
Amended: March 16, 1983
Approved: June 14, 1997

ARTICLE III: ADMINISTRATION
SECTION A: MISCELLANEOUS

Policy 020: Responsibility to Board Through the President

III.A.020Each Rogue Community College employee shall be responsible to the Board of Education through the proper administrative officer who in turn is responsible to the president.

Previous Policy No.: 2151
Confirmed: June 21, 1978
Approved: June 14, 1997

ARTICLE III: ADMINISTRATION
SECTION A: MISCELLANEOUS

Policy 030: President’s Compensation

III.A.030

The Board of Education of Rogue Community College shall determine the compensation of the college president/chief executive officer.

Previous Policy No.: 2112
Confirmed: June 21, 1979
Approved: June 14, 1997

ARTICLE III: ADMINISTRATION
SECTION A: MISCELLANEOUS

Policy 040: Administrative Regulations/Staff Advisory Functions

III.A.040

In the development of procedures, regulations and arrangements for the operation of Rogue Community College, the president shall include at the planning stage, whenever feasible, those staff members who will be affected by such provisions.

The president shall maintain open channels of communication with college personnel. The president shall consider all such counsel, especially that given by groups representing large segments of the college staff. The president shall, where applicable, inform the Board of Education of such counsel in presenting recommendations for board action.

It is emphasized that the board considers such a cooperative endeavor as entirely advisory. The standing committees and administrative councils shall serve in an advisory capacity to the administration.

Previous Policy No.: 2153
Amended: June 21, 1978
Amended: March 16, 1983
Approved: June 14, 1997

ARTICLE III: ADMINISTRATION
SECTION A: MISCELLANEOUS

Policy 050: Administrative Appointments

III.A.050

It is the responsibility of the president of Rogue Community College to recommend for administrative appointments the most qualified candidates and to give current staff members an adequate opportunity to apply for such opening.

The administration shall keep current a job description for each administrative position.

Previous Policy Nos.: 2115 and 2121
Amended: June 21, 1978
Approved: June 14, 1997

ARTICLE III: ADMINISTRATION
SECTION A: MISCELLANEOUS

Policy 060: Policy Development

III.A.060

The formulation and adoption of written policies shall constitute the basic method by which the Board of Education of Rogue Community College shall exercise its leadership in operation of the college. Only those written statements, adopted and recorded in the board minutes, shall be regarded as official board policies.

The policy development procedure for board consideration shall be:

• A proposed policy, or policy idea is initiated and submitted to the president.
• The president and administrative staff will review the proposal and may distribute it in writing to concerned groups for review. Those concerned will return the proposal to the president with their written comments.
• The proposed policy will be drafted in final form by the president and presented to the Board of Education as an Action item for first reading at that meeting. The proposed policy will be considered for adoption at the next regular meeting as an action item. Unless circumstances require immediate action, a proposed policy shall not be voted on at the first meeting during which it is discussed.
• Any policy of the Board of Education shall be subject to adoption, amendment, suspension or repeal only upon a minimum vote of four at a board meeting in which the proposal has been presented in writing. A policy of the board can be subject to suspension only upon a minimum of two-thirds vote of board membership.

Previous Policy No.: 1320.1
Confirmed: April 19, 1978
Amended : May 17, 1989
Amended: March 16, 1983
Previous Policy Nos.: 1320.2 and 1344
Amended: April 19, 1978
Previous Policy No.: 2122
Adopted: June 14, 1972
Amended: June 21, 1978
Amended: March 16, 1983
Approved: June 14, 1997

ARTICLE III: ADMINISTRATION
SECTION A: MISCELLANEOUS

Policy 070: Associations

III.A.070

The president shall be given the discretionary power with regard to Rogue Community College memberships in associations, so long as these memberships are kept within budgetary provisions.

Previous Policy No.: 1628
Amended: March 16, 1983
Approved: June 14, 1997

ARTICLE III:  ADMINISTRATION
SECTION A:  MISCELLANEOUS

Policy 080: Document Management

III.A.080

All Rogue Community College (RCC) employees have an important role in keeping the information and documents received from students, customers, and employees safe and protected.  Each employee shall take steps to protect documents within their control and shall dispose of documents in the appropriate manner, whether by recycling or destruction, and in accordance with College record retention requirements.  These record retention requirements will be maintained by the College’s Custodian of Records. 

The Oregon State Archivist grants authorization to Oregon government agencies, in the form of records retention schedules, for the retention or disposition of public records in their custody. General Records Retention Schedules published as Oregon Administrative Rule 166-450-0000 provide state and local agencies with the lawful authority to destroy or otherwise dispose of commonly occurring public records. 

RCC will set minimum document retention limits within all applicable laws and best practices, which meet or exceed the Oregon State Archivist guidelines for community college documents. 

Approved:   April 15, 2008