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Outlook Email Signatures

To create your email signature, a good starting point is to copy and paste your generated signature into Outlook from the box below. To maintain formatting, do not use a keyboard shortcut to paste.

  • Include your office/department specific information to your signature as needed
  • Using pronouns in your email signature offers a way to share gender identity
  • There’s no need to include a 1- before the phone number
  • Be sure that all phone numbers are numeric only and that you use hyphens, rather than periods, between numbers
  • Don't use backgrounds or highlight text as they render the message inaccessible for people with visual disabilities (ADA compliance)

How to add your signature to Outlook

  • Type “Signature” into the “Tell me what you want to do” field in the top toolbar.
  • Choose “Signatures.”
  • Choose the signature to edit. (External, Internal, etc.)
  • Copy and paste the signature created from the signature form.
  • Do not reformat what was provided to you.





Office Phone:

Mobile Phone:


Building/Room: (example: Redwood Campus/H Building/Room 1)

Office Hours: (example: 8 a.m. - 5 p.m., Monday - Friday)

Department URL:

Calendary URL:

Copy and paste and edit if need be:

Your Name (pronouns)
work: 541-956-0000 | mobile: 541-956-0000
Address | Campus/Building/Room
Office Hours
Department URL
Calendary URL

Do not reformat what was provided to you.

College Social media icons and links you can add to your Signature:
follow RCC on Facebookfollow RCC on Youtubefollow RCC on Twitterfollow RCC on LinkedInfollow RCC on Instagramfollow RCC on the RCC blog

Create and add an email signature in or on your Desktop for PCs and for Macs.