Budget Development Process
Rogue Community College (RCC) follows Oregon Local Budget Law. The budget is a quantitative expression of the mission of RCC and provides a foundation for the College's financial planning and budgetary control. The budget development process is designed to encourage citizen input and public opinion about College programs and fiscal policies.
- Establish a Budget Committee
The District Budget Committee consists of all seven-elected Board of Education members as well as seven board appointed community members. Terms are staggered so that about one-third of the appointed terms end each year.
- Appoint a Budget Officer
Rogue Budget Officer, the Vice President of Operations & Finance/Chief Financial Officer, is appointed by the Board of Education.
- Prepare a Proposed Budget
The Budget Officer supervises the preparation of a proposed budget, which includes the following actions:
- Discuss Budget Assumptions with District Budget Committee
- Develop Resource (Revenue) Estimates
- Develop Base Expenditures Budget
- Estimate Preliminary Surplus/Deficit
- Develop Changes to Base and Final Budgets
- Align with Strategic Directions
- Analyze Department Needs and Requests
- Prepare Tuition Rate Recommendation
- Prepare Reduction, Reallocation and Addition Recommendation
- Prepare Budget Message for the District Budget Committee, Public, Employees and Other Stakeholders.
- Public Notice
Rogue's Budget Officer publishes a public Notice of District Budget Committee Meeting(s).
- Budget Committee Meeting(s)
At least one District Budget Committee meeting is held to
- review the budget message and document,
- hear the public and
- revise and complete the budget as needed.
At the time the proposed budget is distributed to the District Budget Committee, it becomes public record and is made available to the public.
- Budget Approval
When the District Budget Committee is satisfied with the proposed budget, including any additions to or deletions from the one prepared by the Budget Officer, the budget is approved.
Note: If the budget requires an ad valorem tax to be in balance, the budget committee must approve an amount or rate of total ad valorem property taxes to be certified to the assessor.
After the budget is approved, a budget hearing is held by the Board of Education. The Budget Officer publishes a summary of the approved budget and a Notice of Budget Hearing.
- Budget Hearing
The Budget Hearing is held to receive citizens' testimony on the approved budget.
The Board of Education enacts a resolution to
- formally adopt the budget,
- make appropriations, and, if needed,
- levy and categorize taxes.
The resolution must be adopted no later than June 30.
- Budget Filed and Levy Certified
A copy of the complete budget is sent to the Josephine and Jackson County Clerks. When levying a property tax, Rogue's Budget Officer submits notice of levy, categorization certification and resolutions to the County Assessor's office by July 15.