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Outlook Email Signatures

To create your email signature, a good starting point is to copy and paste your generated signature into Outlook from the box below. To maintain formatting, do not use a keyboard shortcut to paste.

  • Include your office/department specific information to your signature as needed
  • Using pronouns in your email signature offers a way to share gender identity
  • There’s no need to include a 1- before the phone number
  • Be sure that all phone numbers are numeric only and that you use hyphens, rather than periods, between numbers
  • Don't use backgrounds or highlight text as they render the message inaccessible for people with visual disabilities (ADA compliance)

How to add your signature to Outlook

  • Type “Signature” into the “Tell me what you want to do” field in the top toolbar.
  • Choose “Signatures.”
  • Choose the signature to edit. (External, Internal, etc.)
  • Copy and paste the signature created from the signature form.

    For more information, please refer to these links: Email signatures in Office 365 or for a Mac.

Do not reformat what will be provided to you.





Office Phone:

Mobile Phone:


Building/Room: (example: Redwood Campus/Building #/Room #)

Office Hours: (example: 8 a.m. - 5 p.m., Monday - Friday)

Department URL:

Calendary URL:

Copy and paste and edit if need be:

Your Name (pronouns)
work: 541-956-0000 | mobile: 541-956-0000
Address | Campus/Building/Room
Office Hours
Department URL
Calendary URL

Do not reformat what was provided to you.

Social media icons and links you can add to your Signature:
follow RCC on Facebookfollow RCC on Youtubefollow RCC on Twitterfollow RCC on LinkedInfollow RCC on Instagramfollow RCC on the RCC blog