Job Code: 9110
Administrative and Support Services
Center Office Coordinator
The position of Center Office Coordinator helps to create a smooth running and welcoming office environment by providing support for the staff, the Executive Director of Resolve, and a cadre of highly trained volunteers and student interns. This includes friendly, professional communication through email, phone, and in-person reception. The Center Office Coordinator helps to maintain all points of contact for Resolve including the webpage and social media sites. To better understand Resolve services and mission, the newly hired Center Office Coordinator will be expected to attend basic skills training in mediation and restorative justice.
Description of Duties
Center Management and Program Support
Maintain conference room scheduling
Invoice for services provided (QuickBooks)
Track and enter data, as well as run reports; donors (Salesforce), services (Kintone)
Prepare and proof training materials
Track and order office supplies
Prepare staff meeting agendas
Manage registration for trainings, programs, and events
May perform mediation case intake with training
Donor thank yous
Programmatic Support (VAYA, for example)
Provide navigational support for remote zoom trainings
Help maintain all contact points to Resolve including:
Phone and email communications, including sensitively listening to clients who may be in distress
Front desk welcoming
Email marketing and outreach, Facebook
Basic website maintenance
Support seasonal fundraising
Volunteer Intake and Connection
Process volunteer applications and maintain records
Work with Resolve staff to organize regular in-service opportunities, and specialized training for developing volunteer of trainers and coaches, mediators, facilitators and restorative justice practitioners
Support volunteer appreciation and community building events
Candidate must be:
Friendly and helpful with a professional demeanor
Very computer literate (Word and Excel especially)
Experience with MailChimp, Facebook and Zoom
Organized, attentive to detail, thorough in all aspects of work
Able to follow oral and written instructions and adept at problem solving
Willing to be a part of a collaborative team
An effective communicator with solid writing and editing skills
Respectful of clients and their needs and circumstance
Experienced with database applications
Able to operate standard office equipment, including but not limited to
telephone systems, scanners, copiers
Capable of handling and managing confidential information and files
The ability to work effectively across cultures as well as sectors, celebrating and incorporating the gifts that diversity brings to our work, our lives, and our practice
Other Duties as Assigned
Founded in 1990, Resolve serves southern Oregon communities by helping people manage conflict through mediation, restore harmed relationships and communities through restorative justice, and advance peace through education and training.
Resolve transforms the way the diverse people and communities of southern Oregon manage and resolve conflict and repair from harm.
Resolves mediation services include dispute resolution in areas of family relations, schools, property, workplace, neighbor-to neighbor, landlord/tenant, and foreclosure avoidance facilitation. Resolve provides mediation in partnership with the Jackson County Circuit Court, for small claims and FED (Forcible Entry and Detainer) eviction proceedings.
Resolves restorative justice programs work in partnership with juvenile justice and youth corrections with at-risk youth, crime victims, community members, and those impacted by juvenile crime. Restorative justice practices are brought to regional K-12 schools to help maintain a safe learning environment by strengthening relationships and teaching how to repair them when harm is done. Student bystander empowerment and bullying intervention education and restorative justice implementation are part of Resolves school based education programs and services.
Requirements for Employment
Criminal background check
Valid Oregon drivers license or the ability to obtain one
Employees who work with community partners including but not limited to courts,
community justice and schools may be subject to drug testing.
Time Commitment This is a 32 hour per week position (considered full time), Monday
Thursday, 9am-5pm Occasional weekend or evening work may be required
Start Date May 21, 2022 Negotiable
Status Hourly, Non-Exempt, Full time employees are eligible of benefits
Pay $18 per hour, $1,000 signing bonus after six months
Benefits 10 paid holidays annually, generous ETO, health insurance
Preference and additional pay, for Spanish/English bi-lingual skill.
Resolve is committed to building a culturally diverse team of practitioners and strongly encourages application from minority candidates. Resolve does not discriminate on the basis of race, color, national origin, religion, sex, age, or disability in accordance with Federal and State law. In addition, Resolve does not discriminate based on gender identity and sexual preference.
1237 N Riverside Ave #25
Medford, OR 97501
Phone #: (541) 770-2468
E-Mail: [email protected]
Application Process Please submit a resume and single page cover letter that addresses your fit and interest in this position and demonstrates your excellent communication skills. Include three professional references and their contact information. Please email these as one PDF with the subject heading, Center Office Coordinator, to the Executive Director of Resolve, Deltra Ferguson, Ph.D. [email protected] This position is open until filled.
|Job Location: Jackson County
Shift: Full-time Permanent Position
Days: Mondays Tuesdays Wednesdays Thursdays
|Pay Rate: 18 - 18 Hourly
Pull Date: 10/1/2022
|Hours Per Week: 32
Number of Openings: 1
Positions advertised are not affiliated with nor endorsed, screened, or monitored by Rogue Community College. This page is a free service offered to employers looking to advertise position vacancies to reach our students and members of the community seeking work. Potential applicants will apply directly through the employer, not utilizing the RCC application process. Rogue Community College is not responsible for any portion of the advertising content, validity of the position vacancy, or resulting communication and/or employment relationship between applicants and the external employer(s).