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Goals, Objectives, and Metrics

The following objectives are linked to the RCC 2017-2020 Strategic Plan, Wildly Important Goal 3, Objective 9: “Maximize cross-divisional strategies to solve problems creatively – work together for the success of our students”.

IREP’s first objective is to increase the availability of data for college use in strategic planning, reporting, and improvement. This will be accomplished through the creation of data dashboards, an online data request process, and a functional, up-to-date IREP website to house them.

The completion of the majority of the first objective’s methods will set the stage for IREP’s second objective, which is to increase the understanding and use of data for strategic planning and improvement across the college. The creation of data dashboards (Objective 1.1) will allow important data to be clearly and accurately shared across the college community, and will support RCC’s board, divisions, and departments in their strategic planning processes. Having a functional IREP website (Objective 1.3) will provide a knowledge-sharing hub for RCC data (including dashboards and reports), allow for the standardization of data requests (Objective 1.2), and provide a home for the strategic planning processes overseen by IREP.

The accomplishment of the second objective will be aided by the creation and training of data literacy ambassadors with representation from across the college community (Objective 2.1).  These ambassadors will begin hosting a series of presentations on data and use of the resources created in Objective 1. The IREP department will also record a series of videos on specific data topics (Objective 2.2) and post them to the IREP website for continual reference. Each of these objectives, and their associated methods, works to improve the communication and use of data across divisions so that the college community can work in tandem, with a common understanding, toward the accomplishment of the 2017-20 Strategic Plan.

Wildly Important Goal 3.9: Collaborative Partnerships
Maximize cross-divisional strategies to solve problems creatively.
Work together for the success of our students.

OBJECTIVE 1: Increase the availability of data for college use in strategic planning, reporting, and improvement.

Method

Activities

Complete Date

1.1 Create a number of needed data dashboards in Power BI.
  1. Get improved Power BI licenses.
  2. Figure out how to securely link Dashboards to RCC website and SharePoint.
  3. Work with Finance Department to create finance dashboard.
  4. Create links/code to update Power BI with current data to keep At-a-Glance dashboard up to date.
  5. Use Rivenes’ Drop-Withdraw-Fail report to make DWF dashboard.
  6. Refine SENSE dashboard for college use.
  7. Get code for FTE/headcount to create headcount dashboard.

1. 6/30/19?
2. 6/14/19
3. 3/31/19
4. 1/31/19
5. 3/22/19
6. 2/28/19
7. 4/30/19

1.2 Create a structured data request process.
  1. Work with IT to create an online Data Request Form in SharePoint.
  2. Create Data Dictionary.

Before January 24 (ATD data coaches’ visit)

1.3 Create a functional, up-to-date website for IREP.
  1. Work with Marketing to create/update IREP website.
  2. Put links to Data Request Form on IREP website.
  3. Put strategic planning materials on website.
  4. Put reports and informational videos on website.
  5. Embed Power BI dashboards into website.

1. 1/31/19
2. 1/31/19
3. 1/31/19
4. 4/1/19
5. 6/14/19

METRICS: Five data dashboards are available to be shared with the college community, and the data request process and IREP website are up and running.

 

OBJECTIVE 2: Increase the understanding and use of data for strategic planning
and improvement across the college.

Method

Activities

Complete Date

2.1 Create a CEC sub group with representatives from across the college community to be Data Literacy Educators/Ambassadors.
  1. Gather members from CEC (make sure major stakeholders are included).
  2. Create group description with positions and expectations for the Ambassadors.
  3. Educate Data Ambassadors on data use and best practices.
  4. Use Power BI Dashboards or other reports to create a series of presentations that the Ambassadors can share with specific college groups to open up conversations about data, its interpretation, and how to use it.
  5. Begin data literacy presentations to specific college groups.
  6. Evaluate effectiveness of each presentation and make improvements.

1. 1/31/19
2. 1/31/19
3. 3/31/19
4. 4/30/19
5. 5/31/19
6. At each presentation

2.2 Provide a series of recorded presentations on data.
  1. Record Zoom presentation introducing the SENSE survey and its uses.
  2. Record presentation on social engineering.
  3. Record presentation on invisible students?
  4. Record presentation on the importance of including instructors in student engagement strategies.
  5. Record presentation on how to use the Data Request Form and Data Dictionary.
  6. Post videos on IREP website.
  7. Refer to videos in in-person presentations, all-campus emails, meetings etc. to encourage their use.

1. 9/30/18
2. 11/30/18
3. 2/28/19
4. 1/31/19
5. 1/31/19
6. 2-6/30/19
7. Ongoing

METRICS: Evaluations of presentations show improved understanding of and enthusiasm for data use. IREP web resources are being accessed and used increasingly. Department, division, and board strategic planning is more sophisticated and reflects the appropriate use of data.