CONGRATULATIONS on your job as a student employee at Rogue Community College!  In accepting this position, you have assumed certain rights and responsibilities for which you will be held accountable. 

So that you may have a clear understanding what is expected of you, the following expectations are outlined below.

Student Employee Rights & Responsibilities
Your RIGHTS as a student employee:

• To be treated fairly and equitably by your supervisor and RCC.
• To know what is expected of you concerning your work schedule, duties, and other requirements made by the supervisor.
• To be informed about your work performance through verbal communication and performance evaluations.

Additional RIGHTS as a student at RCC:

STUDENT CODE OF RESPONSIBLE BEHAVIOR, PROCEDURE, DISCIPLINARY ACTION, AND APPEAL
RCC provides an environment, which encourages open, responsible and respectful exchange of opinions, ideas and information.  Enrollment at RCC carries with it the responsibility to learn course content and not to violate the Student Code of Responsible Behavior as provided in Sections 1 through 8 (in any classroom, lab, college facility or at any college sponsored event), or as provided in Section 9, regardless of location.  A student who violates the Code (in any of Sections 1 through 9) will be subject to disciplinary action as defined in Section IX.C.

For complete text of Student Rights, Freedoms and Responsibilities go to:  www.roguecc.edu/BoardPolicies/appendix_3.htm

HUMAN RIGHTS POLICY  --  AN AFFIRMATION
Rogue Community College values and respects diversity as a foundation for a healthy learning and working community. This policy provides a statement of non-discrimination and an affirmation of the rights and dignity of all individuals at Rogue Community College (RCC). Included is a procedure for the prompt resolution of complaints of discrimination or harassment, including sexual harassment, which may be brought by any person who believes he or she has been subjected to discrimination or harassment by RCC, its employees or students.

For complete text of this policy go to: www.roguecc.edu/BoardPolicies/appendix_1.htm

Your RESPONSIBILITIES as a student employee:
As a student employee, you make a commitment to your employer that you will perform your job duties assigned to you to the best of your abilities. Student employee positions are real jobs and should be treated as such. Consider your job an opportunity for professional development and an excellent occasion for you to build skills you cannot learn in the classroom. In addition, your department supervisor can later serve as an employment reference and can be excellent source for letters of recommendation. The following are recommended good employee practices:

ATTENDANCE and WORK SCHEDULES
Student employees are hired as part-time and should be scheduled as such.  We rely on the management skills of supervisors and the good judgment of student employees to take all factors into consideration when establishing work schedules.  Supervisors and students should insure that academic pursuits remain the top priority.

• No student employee can work during time scheduled for class or more than 20 hours per week.
• Report to work on time when you are scheduled to work and let your supervisor know when you arrive for work.
• If you need to miss work for any reason, request permission from your supervisor in advance.
• In case of an emergency, contact your supervisor as soon as you know you will miss work.
• Making up time for excused absences is at the discretion of the supervisors.

ATTITUDE

• Supervisors count on student employees to work.
• Act in a professional manner concerning all aspects of your work.
• Respond positively to constructive criticism.
• Try to establish good working relationships with your supervisor and other student co-workers.
• Always follow RCC and department policies and procedures.
• Remember that your behavior on the job reflects on both you and RCC!

APPEARANCE & DRESS
Dress appropriately for your job as specified by your supervisor.  You represent RCC whenever you work!

COMPETENCY

• Always perform your assigned duties to the best of your ability.
• Follow instructions correctly and completely - do your best!
• If instructions are not clear, ask for clarification in order to complete each task accurately.
• If you are not able to complete an assignment because you don’t have the skills or training necessary, tell your supervisor immediately.

CONDITIONS OF EMPLOYMENT

• Follow the policies of the college and the department in which you are working.
• Meet standards for academic progress as defined by the College. If necessary, you may need to adjust your work schedule to accommodate study time in order to continue working.
• To maintain your eligibility, you must be enrolled in at least six credits during the term, and maintain at least a 2.0 GPA.
• Student employees are temporary, hourly employees who are hired on an as-needed basis.  RCC makes every effort to employ as many students as possible, but there is no guarantee that a student will find a position.
• Students, as at-will employees, may be terminated at any time during the term or academic year.

CONFIDENTIALITY
Confidential information includes:

• Student Records (grades)
• Financial information
• Disciplinary information
• Social Security number
• Address and phone numbers
• Other personal information

DO NOT release or share confidential information about other students to anyone, including family members of the student, either by phone or in person.  Unauthorized release of confidential information is a serious violation of the Family Rights and Privacy Act (FERPA).  Respect the records as if they contained your own personal information.

DO NOT discuss department issues with any outside the department.

DO NOT remove files or other materials from the work place. 

A breach of such confidentiality or any act of dishonesty may be just cause for your immediate dismissal.

DRUG-FREE WORKPLACE
The Drug-free Workplace Act requires employers who contract with, or receive grants from, federal agencies to certify that they will meet certain requirements by providing a drug-free workplace.  No employee shall unlawfully manufacture, distribute, process or use a controlled substance in the workplace and violations will result in disciplinary action that may include, but is not limited to, suspension or dismissal.

EQUIPMENT AND SUPPLIES

• Equipment and supplies are to be used only for official college business.
• Use equipment only after receiving instructions and always keep safety in mind.
• Do not misuse equipment or supplies.

SMOKING
Smoking is prohibited in all college facilities except for places specifically designated as “smoking areas.”

BREAKS
Depending on your schedule, you may or may not qualify for breaks.  The following are the rules according to BOLI:

“Federal and State Regulations require employees be provided with an unpaid 30 minute meal break if the work day is 6 hours or longer.  Paid rest periods must be provided for every four hour segment, or major part of four hours worked in one work period.”

Check with your supervisor about the frequency and length of breaks you may take.

FOOD & DRINK
Generally, food and drinks are not permitted near computers and may not be permitted at all in some work settings.  Check with your supervisor for what is appropriate for your work setting.

PERSONAL BUSINESS
Extended personal phone calls and visits to the workplace are considered inappropriate.  Conducting personal business such as paying bills during work hours is considered inappropriate.

PUBLIC RELATIONS

• Listen carefully
• Give clear and polite responses to:
  • Other students
  • RCC employees
  • Visitors

QUITTING & TERMINATION
It is recommended that you give your supervisor a two-week notice if you plan to quit your job.  This will allow your supervisor some time to find a replacement for you.  Remember that your supervisor may be giving you a work reference in the future, so be careful not to “burn your bridges”.

Student employees are considered at-will employees and may be terminated at any time.  Any student employee who consistently does not meet departmental work expectations may be terminated at the request of the employing department.

Below are examples of behaviors which may result in disciplinary action, including the possibility of immediate dismissal:

• Excessive tardiness or absences without a legitimate excuse
• Sloppy or unclean appearance
• Carelessness or lack of attention that results in injury to property, person, or public relations
• Inappropriate conduct including profanity, physical violence, sexual misconduct and harassment
• Discourtesy or failure to work harmoniously with fellow employees
• Failure to serve the public with courtesy
• Breach of confidentiality
• Theft
• Being under the influence of drugs or alcohol while on duty
• Falsification of time reports

Adapted from student employment guidelines used by Laramie County Community College at www.lccc.cc.wy.us/cpes/SEPManuals/StudentExpect.htm

TIME REPORTS AND PAYMENT
Students workers should keep track of your time worked on the approved time report form.  HOurs should be entered as you work rather than completing the whole time report when it is due.  Oftentimes, mistakes are made when student workers either pre-complete or post-complete their time reports.  It is also important that you indicate meal breaks on your time report to insure compliance with federal and state laws.

Supervisors must check over time reports for accuracy and completeness prior to signing.  In addition, holiday and weekend hours worked must be initialed by the supervisor to qualify for payment.  Any changes on time reports must be approved and initialed by the supervisor and the student.

If there is any change in status, it is imperative to get paperwork changed and information to the Student Employment Services office as soon as possible.  Please call if you need assistance.

Wages reflect hours worked between the 16^th and 15^th of the following month.  Wages are based on the hourly rate established by the hiring department.  Signed and approved time reports are due to Student Employment Services the first working day following the 15^th of the month.

All RCC employees, including student workers, are paid once per month on the last working day of the month.  You can receive your paychecks in the following manner:

Josephine County - Redwood Campus
Paychecks are available on payday at the Human Resources department in M-Bldg between 8:00 AM and 4:00 PM.  Paychecks not picked up by 4:00 PM are mailed.
Jackson County - Riverside and Table Rock Campuses
Paychecks are available on payday at the Human Resources department in C-Bldg between 8:00 AM and 4:00 PM.  Paychecks not picked up by 4:00 PM are mailed.  If you wish to have your paycheck picked up on payday, be sure to notify Student Employment Services.

Student Employee Time Cards and Pay Checks

Initial set-up:

1. Make a folder on your computer desk top titled “Time Reports"
2. Log on and go to the Student Employment Services site at: www.roguecc.edu/emp/
3. Select the Student Time Card link at the bottom of the page.
4. Select SAVE AS, and in the "Time Reports" file, name the document, and click save.

Entering hours worked into time report:

1. Following the bubble instructions on the time report, input your beginning time in hours/minutes am/pm in the “In” box.
   Round your time to the nearest quarter hour, i.e., .25, .50, .75
2. At the end of your shift or when you take a meal break, enter your time in hours/minutes am/pm in the “Out” box.
   Round your time to the nearest quarter hour, i.e., .25, .50, .75
3. Your time report should be updated and saved with specific hours worked after each shift.
4. At the end of the pay period (15^th of each Month) the completed time report should be printed and signed you and your supervisor and delivered to SES.
5. If you deliver your time report to Student Employment Services, it must be in a sealed envelope with the supervisor’s signature across the seal.

Receipt of Pay Checks:
Paychecks are either mailed or picked up.

• Mailed Checks:
  • Paychecks are mailed from Redwood campus on pay day.
  • The address listed on the student worker contract is the address the check is mailed to.

SUBMITTING A CHANGE OF ADDRESS WITH ROGUE CENTRAL WILL NOT CHANGE THE ADDRESS WHERE YOUR CHECK IS MAILED.
YOU MUST ALSO SUBMIT A CHANGE OF ADDRESS TO STUDENT EMPLOYMENT SERVICES

• Check Pick-up:
  • Checks can be picked up at:
    • Riverside Campus in C-Bldg
    • Redwood Campus in M-Bldg
  • You must have a picture ID to receive your check
  • Checks not picked up by 4:00 PM are mailed

Payroll Issues

• If you feel that your paycheck is incorrect, please contact Student Employment Services to resolve the situation.  If additional pay is due, a manual check will be processed and disbursed through Business Services within 48 hours.
• You may request a replacement paycheck from Student Employment Services.  After verification that the check is still outstanding, Business Services will issue you a new check.  The process takes about 48 hours.
• If you terminate your position, for any reason, your time report will be submitted to Student Employment Services along with a Termination Form.  Business Services will process your final pay within 48 hours.