I.B.010

Each year, school boards must conduct an organizational meeting for the new fiscal year (ORS 332.040 and 255.335(5).

In or around April of each year, the Board chair will appoint a Board subcommittee to make recommendations for the annual organizational meeting. The subcommittee shall provide recommendations (first reading) to the Board at its May meeting and the Board will approve the annual organization (second reading) in June. All new appointments shall be effective July 1.

Issues to be decided are based on statute as follows:

• Elect Board Chair and Vice-Chair. No member shall serve as chair for more than two (2) years in succession (ORS 332.040).
• Appoint Executive Officer/Clerk (the College President) and with approval by the Board, the President will appoint Deputy Clerk (the Chief Financial Officer) (ORS 332.515).
• Appoint Custodian of Funds/Signatory (ORS 341.703)
• Designate Budget Officer (the Chief Financial Officer) (ORS 294.331).
• Designate Auditor (ORS 297.405, 327.137 and 328.465).
• Establish regular monthly Board meeting day or days, time and place.
• Establish depository(ies) for College funds (ORS 328.441 and 294.805 to 294.895).
• Appoint members for standing committees.

New Board members must qualify by taking an oath of office before assuming the duties of office (ORS 332.005 (2)).

Previous Policy No.: 1130
Amended: March 15, 1978
Amended: March 16, 1983
Approved: June 14, 1997
Amended/Approved: January 18, 2005

Chair, RCC Board of Education

I.B.020

The duties of the Chair of the Board of Education will be to:

• Preside at meetings of the Board.
• Serve as Chair of the Board Executive Committee.
• Appoint or provide for appointment of Board subcommittees.
• Call special meetings as required.
• Perform other duties as may be prescribed by law or by action of the Board.
• Approve and sign the minutes of all regular and special meetings of the Board, all Board resolutions, and such other documents as may be required by law.
• Vote on matters before the Board as other members.
• Review the agenda with the President and Board Executive Committee approximately one week prior to each regular Board meeting.

Vice-Chair, RCC Board of Education

It will be the duty of the Vice-Chair to preside at Board of Education meetings in the absence of the Chair; or, to fulfill the duties of the Chair as needed. The Vice-Chair will also serve on the Board Executive Committee, which meets with the president monthly approximately one week prior to each Board meeting.

I.B.030

Board members have authority only when acting as a Board of Education legally in a session. The Board cannot be bound by any statement or action of individual Board members, or of employees, except when such statement or action is authorizedby the Board.

I.B.040

Legal counsel may be appointed by the Board of Education on a continuing basis, with the rate of compensation to be agreed upon yearly.

It shall be the duty of Board-appointed legal counsel to advise the Board and the College President on specific legal problems submitted for an opinion and to make recommendations requested. All requests by an individual Board member for legal opinion from legal counsel shall be made at open Board meetings.