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Financial Aid

Return of Title IV Funds

Federal regulations require the college to have a fair and equitable refund policy for students receiving financial aid who officially or unofficially withdraw from all classes. For more information, read this page or refer to the "Return of Title IV Funds Policy Brochure," available at Rogue Central Services for Students.

Withdrawing (or stopping attendance) may result in financial debt for you to repay and will also make you ineligible for future financial aid (including loans) due to a lack of academic progress. We strongly urge you to consult with an academic advisor, a counselor or a Rogue Central Specialist to help you with decisions about withdrawing.

Questions about RCC's Return of Title IV Policy:

RCC Withdrawal Process

To completely withdraw from classes at RCC, you must either submit a completed RCC Withdrawal Form to the Rogue Central Services for Students, OR use our on-line registration system at See below for information on the per-term deadline to withdraw, or refer to the Schedule of Classes.

RCC Refund Policy

If you drop your classes (officially withdraw during the first two weeks of a term), RCC refunds 100% of your applicable term's tuition charges. For financial aid students, all refunds will first be applied back to federal programs and then any excess, representing "Cash" paid will be given to the student. For per-term drop deadlines, see the information below, or refer to the Schedule of Classes.

Return of Title IV Funds Policy

In general, federal regulations assume that you "earn" federal financial aid in direct proportion to the percentage of the term you complete (number of term calendar days before a student withdraws divided by the number of calendar days in the term). If you completely withdraw during a term, the College must calculate, according to a federally-mandated formula, the portion of the total scheduled financial assistance earned, and therefore entitled to receive up to the time of withdraw. If you or RCC receive more assistance than is earned, the unearned excess funds must be returned to the U.S. Department of Education (USDE). On the other hand, if less financial assistance was received than the amount earned, additional funds may first be applied toward outstanding institutional charges and any excess paid to you.

The portion of your Federal student aid you are entitled to receive is calculated on a percentage basis by comparing the total number of days in the term to the number of days you complete before withdrawing. For example, if you complete 30% of the term, you earn 30% of the assistance you were scheduled to receive. In this example, 70% of your scheduled award(s) remains unearned and must be returned to the USDE.

Once you have completed 61% or more of the term, you have earned all (100%) of your financial assistance. If you withdraw before you have completed 61% of the term, you may have to repay any unearned financial aid funds that were already disbursed.

Deadlines to Withdraw

If you completely withdraw, earned aid will be calculated based on the percentage of the term you completed, resulting in possible repayment of any unearned aid. You should check with Rogue Central regarding the deadline to withdraw for a specific term as well as the ramifications to your future aid eligibility and potential repayment of aid.

Example(for illustration purposes only)

Joe Smith received the following financial aid:

Unsub Fed Stafford Loan
$ 731.38
Sub Fed Stafford Loan
$ 636.32
Federal Pell Grant
Federal SEOG
$ 100.00
Less Tuition/Fees
-$ 637.00
Joe's Refund Check

Joe totally withdrew on the 24th day of a 76-day term, or 31.6%. Federal law states that he received or would have been eligible to receive:

Aid disbursed (100%)
Aid earned (31.7%)
-$ 885.02
Unearned Aid

RCC and Joe must share the responsibility of returning unearned aid to federal programs. According to federal policy, RCC's institutional share is determined by multiplying the total charges ($637.00) by the unearned percentage ($68.4%); in this case, $435.71. In this example, RCC will return this amount to Joe's lender to reduce his Unsubsidized Federal Stafford Loan balance owed. Joe is then responsible for the remaining balance, calculated as:

Unearned Aid
RCC's Institutional Share
-$ 435.71
Joe's Student Share

The repayment allocation back to federal programs for Joe's $1479.97 student portion is initially as follows:

Unsub Fed Stafford Loan
Sub Fed Stafford Loan
Federal Pell Grant

However, federal policy allows Joe to repay student loan funds in accordance with the terms of the Master Promissory Note that he signed and allows for actual repayment of grant funding to be one-half (50%) of the calculated amount. In this case, Joe would need to repay $273.99 directly to RCC within 45 days* (or, prior to registering for the following term) for reimbursement of a repayment the College made to the Federal Pell Grant program. Joe should send his $273.99 repayment to RCC's Budget and Finance Department who can be reached at (541) 956-7219.

*In most cases, a financial aid student who completely withdraws is considered not to have made satisfactory academic progress toward program completion. Therefore, future aid will generally be revoked unless an appeal is approved for a probationary term. If a probationary term's financial aid is for the same school year and is sufficient to cover that term's charges in addition to the repayment, RCC will allow the repayment to be taken out of probationary term financial aid and will allow the student to register.

For more information about the Return of Title IV Funds Policy, contact Rogue Central Services for Students or call 1(800) 4 FED AID.

Withdrawal Date

The date you officially withdraw from all credit courses online, or submit a Withdraw Form to Rogue Central Services for Students, whichever is applicable.

Unofficial Withdrawal

When you stop attending without officially withdrawing and receive a "Z" grade ("no basis for grade") which is considered to be an “unearned” grade for financial aid purposes. ("F" and "NP" grades are considered to be "earned" grades so do not constitute an unofficial withdrawal.) At the end of each term, Financial Aid staff review last date of attendance records for students receiving any “Z” grade. According to federal policy, RCC will use the later of the term's mid-point or the last date of attendance as the "withdrawal date" for unofficial withdraws in the Return of Title IV calculation. In the case of Z grades where there is no attendance at all (orientation dates in telecourses do not count as attendance), aid will be adjusted down to eligible enrollment. If eligible enrollment is less than half-time, any loan disbursement will be considered "illegally" disbursed and will be immediately owed to the lender.