Guidelines

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Facility Use Forms

College classes and activities have priority over non-College uses.
A Facility Use form must be complete with all required signatures before reservation is confirmed.
Facility Requests as well as equipment requests are on a first come, first served basis.

Basic Controls

Use will be denied or revoked immediately to any organization if there is evidence that the facilities will be used for or to promote illegal activities, or any activity that is in violation of RCC policy.
Use will be denied or revoked for any activity prohibiting admission on the basis of race, religion, ethnic groups, sex, disability or national origin.

Fees

Differential fees are set forth as between RCC Sanctioned Clubs, Non-Profit Organizations, and Business/Individual/Profit Organizations.
Fees for facilities use are established by the Rogue Community College Board of Education. The adopted schedule of fees is attached, including charges for rooms, buildings, equipment, set-up, and related activity. Organizations or individuals utilizing college facilities must submit payment in full prior to the date of the event. College facilities are not considered to be reserved until the RCC Office of College Events (541-956-7304) has received all required documents and associated payments.

RCC has the right to require that necessary support services be utilized and paid for.
RCC reserves the right to require security at any event deemed necessary by the college.
Facility Regulations

Alcoholic beverages are not allowed on RCC premises at any time.
Food or drinks are not allowed inside any RCC facility except the cafeteria.
Weapons are not allowed on RCC premises at any time according to RCC Board Policy No. II.B.040.

Normal Business Hours are 7:00 a.m. – 10:00 p.m. Monday through Friday.
Normal Cafeteria Business hours are 7:30 a.m. – 8:30 p.m. Monday through Thursday, and 7:30 a.m. – 2:00 p.m. on Fridays. (Summer term hours may vary).
Smoking is allowed only in designated areas. Please observe the posted notices regarding smoking.
Adult supervision is required if minors and present at any event.
Parking is only allowed in designated parking spaces. Please do not park on grass or in other areas that are not designed for parking. If parking lots are not left in original condition after an event, a fee for clean up will be charged at the hourly fee per person set in the current fee schedule.
Applications for Facility Use must be submitted to the Administrative Secretary to the Dean of College Services in "C" Building on the Redwood Campus at least 10 days prior to event.
A Cleaning/Damage/Security Deposit may be required, and is due along with all other applicable fees is required to confirm reservation. Please see current fee schedule for details. The deposit is refundable if the facility is left in its original condition. The deposit will be returned within 10-15 days after the final date of event at the request of the organization.
In the event of a cancellation, the deposit is 100% refundable if the reservation is canceled at least 5 days prior to the event. If the reservation is cancelled less than 5 days prior to the event, 50% of the deposit will be refunded.
Payment for all applicable fees is due prior to event to confirm reservation.
Liability Insurance

Liability Insurance in the amount of $1,000,000 is required for use of:
1. Athletic Facilities
2. Concert Bowl
3. Rogue Building
4. Cafeteria Facilities
5. Any group with 200 people or more
The group must provide the college with a certificate of liability insurance in the amount of $1,000,000 issued by the organization’s insurance carrier naming the college as an additional insured.
Certificate of Insurance must be provided to the RCC contact person prior to the event. Certificate of Insurance is required to confirm reservation.

College employees may use the facilities for non-RCC activities, and will be considered under the category of business/individual/profit organization for all applicable fees.
All facilities must be returned to the condition they were in prior to the event. Time for clean up should be taken into consideration when reserving the room for a specific time period. If the facility is not returned to the original condition, fees will be charged at the rate per person required for clean-up, normal wear and tear excepted. Please refer to the current fee schedule for rates.
The College reserves the right to place or waive other restrictions and requirements on the use of its facilities.

The Organization/Individual using RCC facilities will be granted use of the facility and equipment with the understanding and acceptance of the responsibilities and conditions listed previous to this statement.

_________________________________________________________________

ACCEPTANCE/SIGNATURE

DATE

Rogue Community College
ATTN: Coordinator of College Events
3345 Redwood Highway
Grants Pass, OR 97527
(541) 956-7002

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